{"id":10624,"date":"2011-07-27T08:40:00","date_gmt":"2011-07-27T13:40:00","guid":{"rendered":"http:\/\/devweb.rjrinnovations.com\/the-happiness-imperative-4-steps-to-satisfied-help-desk-customers-2\/"},"modified":"2017-04-20T08:48:57","modified_gmt":"2017-04-20T12:48:57","slug":"the-happiness-imperative-4-steps-to-satisfied-help-desk-customers-2","status":"publish","type":"post","link":"https:\/\/www.rjrinnovations.com\/fr\/the-happiness-imperative-4-steps-to-satisfied-help-desk-customers-2\/","title":{"rendered":"The Happiness Imperative: 4 Steps to Satisfied Help Desk Customers"},"content":{"rendered":"<p><span style=\"font-family: Cambria; font-size: 12pt;\">We\u2019ve all heard  the jokes about the \u201chelpless desk.\u201d Employees complain about the lack  of service. Help desk staff lament the lack of respect. The fact is the  help desk represents a huge opportunity. It occupies critical real  estate in the enterprise. It\u2019s <a href=\"http:\/\/www.bmc.com\/products\/offering\/Service-Request-Management.html\">where IT meets the business<\/a>,  and ultimately, cements the impression that many employees have of the  IT department as a whole. Keeping your help desk customers happy fuels  business productivity and ensures the IT department is viewed as a  valuable asset. <\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">Boosting  your help desk customers\u2019 happiness quotient (HQ) is no small task as  customer expectations of service and of receiving service are at an  all-time high. Outside of their day jobs, a new generation of customers  relies on emerging technologies for unlimited connectivity, mobility and  access to unprecedented volumes of information, uninterrupted  communication and 24\/7 service. They anticipate the same conditions in  the workplace. It\u2019s this expectation that has helped spawn a  much-talked-about trend: <em>the consumerization of IT<\/em>.<\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">In a recent <em>InformationWeek<\/em> piece, columnist Jonathan Feldman wrote,  \u201cConsumerization is banging down the door of IT.\u201dHe continued, \u201c\u2026the  CIOs I talk with do get it, but they&#8217;re vastly outnumbered by their  staff, and staffers don&#8217;t necessarily get it yet. CIOs are going to have  to take the time to educate their staff in what consumerization is, why  it&#8217;s not going away, and how it may even make their lives easier or  better.&#8221;<a href=\"https:\/\/communities.bmc.com\/communities\/community\/bsm_initiatives\/itsm\/blog\/2011\/07\/27\/the-happiness-imperative-4-steps-to-satisfied-help-desk-customers#_ftn1\"><sup style=\"font-family: 'Cambria','serif';\"><sup style=\"font-family: 'Cambria','serif'; font-size: 12pt;\"> <\/sup><\/sup><\/a><\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">IT  organizations that are serious about improving help desk service\u2014and  reputations\u2014will embrace this new reality. The good news is that they  don\u2019t have to break new ground to get started. Companies in the  business-to-consumer space are already blazing those trails, adapting to  the ever-changing expectationsof their always-on, always-connected  customers. Their best practices translate well to IT help desk  principles. <\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">How? Here are four steps to help you get started:<\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><strong style=\"font-family: Cambria; font-size: 12pt; font-weight: bold;\">1] Help customers help themselves<\/strong><br \/><span style=\"font-family: Cambria; font-size: 12pt;\">Today\u2019s  help desk customers are technically savvy. They have come to expect  service that\u2019s timely\u2014often, instant\u2014effective and on their terms. If it  doesn\u2019t meet their expectations, they will seek resolutions on their  own. <\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">This  does not bode well for the help desk\u2019s reputation and can result in  ineffective,even destructive, work-arounds that end up haunting IT  staff. <\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">Enter  self-sufficiency. A self-service infrastructure allows customers to  create and resolve their own incidents, freeing help desk staff from  tending to the most repetitive, time-consuming incidents. This means,  for example, allowing your customers to reset their own passwords and  update tickets. <a href=\"https:\/\/communities.bmc.com\/communities\/servlet\/JiveServlet\/showImage\/38-3136-18828\/SRMconsole.png\"><img decoding=\"async\" alt=\"SRMconsole.png\" class=\"lazyload jive-image-thumbnail jive-image\" height=\"252\" src=\"data:image\/svg+xml,%3Csvg%20xmlns%3D%27http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%27%20width%3D%27386%27%20height%3D%27252%27%20viewBox%3D%270%200%20386%20252%27%3E%3Crect%20width%3D%27386%27%20height%3D%27252%27%20fill-opacity%3D%220%22%2F%3E%3C%2Fsvg%3E\" data-orig-src=\"https:\/\/communities.bmc.com\/communities\/servlet\/JiveServlet\/downloadImage\/38-3136-18828\/386-252\/SRMconsole.png\" style=\"float: right;\" width=\"386\" \/><\/a><\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">Asyou  learn how your customers are using self-service, you will gain greater  insight into their needs. You will also feel more comfortable about  accommodating them, in a consistent, highly controlled manner. Then you  can expand your service offering, allowing customers to submit hardware  and software requests or providing systems access, for example. The  result: Your customers enjoy greater flexibility and responsiveness,  while your IT staff improves efficiency and control.<\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><strong style=\"font-family: Cambria; font-size: 12pt; font-weight: bold;\">2] Promote transparency <\/strong><br \/><span style=\"font-family: Cambria; font-size: 12pt;\">Self-serviceworks  when there is transparency. In other words, customers must have access  to useful information that helps them resolve their problems (preferably  delivered in compliance with <a href=\"http:\/\/www.bmc.com\/solutions\/esm-initiative\/IT-Infrastructure-Library-ITIL.html\">ITILbest practices<\/a>). <\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">For  example, how many tickets are opened when there\u2019s a system-wide outage  in your organization? Why not give your customers a way to find out if  their problems spring from a universal issue before logging a ticket?  Broadcast the details associated with IT issues that are currently  impacting the organization and let your customers see what other  employees are searching for. Give them access to a shared knowledge base  to troubleshoot their own issues, while ensuring helpdesk staff can tap  a broader knowledge base that archives past responses to customer  questions and requests.<\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">Transparency  can have a halo effect, too. As customers have more access to and  visibility ofthe information they need to resolve their issues, their  level of trust in theIT organization grows. This can help break down the  barriers between IT and thebusiness.<\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><strong style=\"font-family: Cambria; font-size: 12pt; font-weight: bold;\">3] Make them feel at home<\/strong><br \/><span style=\"font-family: Cambria; font-size: 12pt;\">Today\u2019s  help desk customer represents a younger generation used to live chat,  instant messaging, online discussion forums, tweets and status updates.  By providing them with the tools and channels that resemble those they  rely on every day,they can engage with IT on their own terms. They may  even come to regard IT as a partner, invested in their success.<\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">For  example, with real-time collaboration tools, they can see where their  peers are having trouble and how they\u2019re resolving issues. When they\u2019re  operating in their own comfort zone, they\u2019ll reach positive outcomes  more quickly\u2014and without the angst associated with processes that have  been thrust upon them.<\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><strong style=\"font-family: Cambria; font-size: 12pt; font-weight: bold;\">4] Hold yourself accountable<\/strong><br \/><span style=\"font-family: Cambria; font-size: 12pt;\">Thanks  to the Internet, mobile devices and social media, word of mouth plays a  greater role than ever in influencing reputation. The help desk is not  immune. Your customers can quickly share their satisfaction\u2014and  disappointment\u2014with your service. All it takes is a text here or an  instant message there to compromise your reputation. By establishing a  few accountability controls upfront, you can stave off the need for  damage control later.<\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">Startout  by setting realistic service levels and soliciting buy-in from the  business. Next, ensure your help desk is adequately staffed and skilled  to deliver. Keep your customers in the loop by publishing the details of  those service levels and clarifying expectations at every interaction. <\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">Maintain  open communication with your customers. Survey them on a regular basis  to find out what\u2019s working and what could be improved. Act on their  recommendations and close the loop by reiterating their recommendations  and sharing your resolutions.<\/span><\/p>\n<div style=\"height: 8pt; min-height: 8pt; padding: 0px;\"><span style=\"font-family: Cambria; font-size: 12pt;\"> <\/span>\u00a0<\/div>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">Historically,the  help desk has been home to a cultural divide. Those who staff it own  the knowledge crucial to keeping the business moving forward. Their  customers, increasing technically adept, are beholden to them.  Sometimes, it seems like never the twain shall meet. To ensure they do,  however, communication is key.\u00a0 That means embracing a new market  reality and aligning help desk infrastructure and processes with  evolving customer behaviors and expectations. Done right, it can boost  everyone\u2019s HQ.\u00a0<\/span><\/p>\n<p><span style=\"font-family: Cambria; font-size: 12pt;\">By: ITSM Guy <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>We\u2019ve all heard the jokes about the \u201chelpless desk.\u201d Employees complain about the lack of service. Help desk staff lament the lack of respect. The fact is the help desk represents a huge opportunity. It occupies critical real estate in the enterprise. It\u2019s where IT meets the business, and ultimately,  [&#8230;]<\/p>\n","protected":false},"author":26,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[9],"tags":[39],"class_list":["post-10624","post","type-post","status-publish","format-standard","hentry","category-blog","tag-english-fr"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The Happiness Imperative: 4 Steps to Satisfied Help Desk Customers - RJR Innovations<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rjrinnovations.com\/fr\/the-happiness-imperative-4-steps-to-satisfied-help-desk-customers-2\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Happiness Imperative: 4 Steps to Satisfied Help Desk Customers - RJR Innovations\" \/>\n<meta property=\"og:description\" content=\"We\u2019ve all heard the jokes about the \u201chelpless desk.\u201d Employees complain about the lack of service. 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